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IMDS Operation Manual Version 3.0 2013.12
1
For Suppliers
IMDS Operation Manual
Version 3.0
December, 2013
Suzuki Motor Corporation
Magyar Suzuki Corporation
Maruti Suzuki India Limited
Suzuki Motor (Thailand) Co.,Limited
PT. Suzuki Indomobil Motor
IMDS Operation Manual Version 3.0 2013.12
2
1. IMDS Operational Plan...........................................................................................................3
1.1 Why operate the IMDS? .................................................................................................... 3
1.2 Scope of Survey................................................................................................................. 3
1.3 Survey Schedule................................................................................................................ 3
2. Instructions for IMDS Data Entry ......................................................................................3
2.1 IMDS Recommendations................................................................................................... 4
2.2 Datasheet Configuration .................................................................................................... 4
2.3 Entering Individual Fields................................................................................................... 5
2.3.1 Data Preparation for Materials ........................................................................................ 5
2.3.2 Entering Data on Substances ......................................................................................... 6
2.3.3 Data Preparation for Components and Semi-components ............................................. 6
2.3.4 Entering Information on Recipient .................................................................................. 7
2.4 Related Standards ............................................................................................................. 9
3. IMDS Procedures .................................................................................................................. 10
3.1 Handling of Subsidiaries .................................................................................................. 10
3.2 Subject Components........................................................................................................ 10
3.3 Handling of IMDS Data .................................................................................................... 10
3.4 Suzuki’s Request for Preparation of Datasheets and their Submission.......................... 10
3.4.1 Reporting of Company Information, Client Managers, and Window Persons .............11
3.4.2 Data Check Procedures by Suzuki ................................................................................11
3.4.3 Entry Reminder ............................................................................................................. 12
3.4.4 Suzuki-furnished Components...................................................................................... 12
3.4.5 Suzuki-furnished Materials ........................................................................................... 13
3.4.6 Data Entry Requests by E-mail..................................................................................... 13
4. “Reason for Denial” Message ......................................................................................... 15
5. Information .............................................................................................................................. 17
5.1 FAQs ................................................................................................................................ 17
5.2 Before Using the IMDS.................................................................................................... 22
5.2.1 Outline of the IMDS....................................................................................................... 22
5.2.2 Registering Your Company on the IMDS ...................................................................... 22
5.2.3 Taking the IMDS Training Course ................................................................................. 23
5.2.4 Reference ..................................................................................................................... 23
6. Contacts for Inquiries Concerning the IMDS ............................................................ 23
6.1 IMDS Service Center ....................................................................................................... 23
6.2 Suzuki Motor Corporation................................................................................................ 23
6.3 Magyar Suzuki Corporation ............................................................................................. 23
6.4 Maruti Suzuki India Limited.............................................................................................. 24
6.5 Suzuki Motor (Thailand) Co.,Limited ............................................................................... 24
6.6 PT. Suzuki Indomobil Motor ............................................................................................. 24
7. Revision of This Document .............................................................................................. 24
Attached Sheet - IMDS Material Classification
IMDS Operation Manual Version 3.0 2013.12
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1. IMDS Operational Plan
1.1 Why Operate the IMDS?
The EU End-of-Life Vehicle (ELV) Directive 2000/53/EC, which came into force on October 21,
2000, imposes specific rules for materials used in motor vehicles.
a. The use of Pb, Hg, Cd, and CrVI is prohibited (with the exception of the cases listed in Annex
II) in materials and components of vehicles put on the market after July 1, 2003.
(The above shall not be applicable to those listed in ANNEX II.)
b. The type approval legislation requires 85% or more of recyclability/95% or more of
recoverability, as recycling targets.
In Europe, REACH (Registration, Evaluation, Authorisation and Restriction of Chemicals) came
into effect on June 1, 2007. In order to observe this regulation, it is necessary to collect
information on the substances of very high concern (SVHC) contained in the parts.
The enactment of Japan’s Law for the Recycling of End-of-Life Vehicles (Automobile Recycling
Law) requires the following actions:
a. Japan Automobile Manufacturers Association, Inc. (JAMA) is voluntarily working on restrictions
for Pb, Hg, Cd, and CrVI equivalent to the EU ELV Directive.
b. ASR (Automobile Shredder Residue) must be calculated according to a per-vehicle model.
To comply with these regulations, Suzuki will start collecting information on the materials in the
components and indirect materials by employing the International Material Data System (IMDS)
used by the global automotive industry.
1.2 Scope of Survey
a. All motor vehicles, motorcycles, outboard motors, and ATV distributed in the EU market.
b. Motor vehicles and motorcycles of new models and changed models distributed in the
Japanese market.
c. Model for which Suzuki needs survey other than “a” and “b”.
1.3 Survey Schedule
a. For new models and fully-changed models, a request will be made to enter all the part
numbers into the IMDS according to each production parts list approximately one month before
production trial of the model in question. In the part number at the parts structure level of the
top(Level-1), IMDS data entry must be usually completed 90 days after request. When it is not
Level-1 part number, the IMDS data entry deadline is 75 days later from the request day.
b. For the parts whose part numbers are newly added or changed due to a drawing change after
the data entry request described above, a request will be made when these part numbers are
registered in the Production-BOM. All data entry must be completed by the implementation
date of the design change.
c. To confirm and ensure legal compliance, Suzuki may want to collect IMDS datasheets for a
specific model and may advance the data entry deadline previously defined for components
used in such model to obtain the data in good time. In such a case, Suzuki will notify the
suppliers concerned of the subject components and the newly set deadline via e-mail.
Note: Regarding motor vehicles of new models and fully-changed models that are distributed in Japan,
the amount of ASR that will be generated must be calculated prior to market launch. The
datasheets must be sent in sufficient time for the data entry deadline.
2. Instructions for IMDS Data Entry
This section describes how to fill in datasheets for components to be supplied to Suzuki Motor
Corporation (hereinafter referred to as “Suzuki”), Magyar Suzuki Corporation (hereinafter referred
to as “MSC”), Maruti Suzuki India Limited (hereinafter referred to as “MSIL”), Suzuki Motor
(Thailand) Co.,Limited (hereinafter referred to as “SMT”) and PT. Suzuki Indomobil Motor
(hereinafter referred to as “SIM”). For items not provided in this manual, follow the instructions
prescribed in the IMDS Recommendations and manuals supplied by Hewlett-Packard (hereinafter
referred to as “HP”).
IMDS Operation Manual Version 3.0 2013.12
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2.1 IMDS Recommendations
IMDS recommendations state the basic common rules for creating IMDS datasheets. The current
titles are shown in Table 1, but as they are subject to change, you should visit the website for the
latest information.
How to view recommendations on the web:
IMDS home page  System Login  Help  Recommendation
Table 1 IMDS Recommendations Title
Number Title
IMDS 001 General Structure
IMDS 001a General Structure Annex I
IMDS 004 Textiles
IMDS 005 Leather
IMDS 007 Steel Flat Products (strips and sheets), Metallic Coated (hot-dipped or electrolytically)
IMDS 008 Electroplated (electrolytically deposition) fasteners
IMDS 009 Components with electrolytically deposited coatings
IMDS 011 Nonmetallic Coatings
IMDS 012 Automotive Sealers and Adhesive Products
IMDS 014 Automotive Lighting
IMDS 015 Automotive Steering Systems
IMDS 017 FRB Fibre Reinforced Plastic Products (Thermosets)
IMDS 018 Automotive Glazing Parts
IMDS 019 E/E (Electric/Electronic) components
IMDS 020 Thermal systems
IMDS 023 “Preliminary” MDS during the Prototype Phase
Important precautions for data entry are explained below in detail.
2.2 Datasheet Configuration
The datasheet configuration should be limited to that shown in Table 2 below.
Table 2 Datasheet Configuration
Data type Datasheet Configuration
Sending
component
datasheets
[Component – Material – Substance]
[Component – Semi-component – Material – Substance]
Components may have any number of layers, but the datasheet should be configured
according to the actual configuration of the component. When components have been
assigned Suzuki, MSC, MSIL, SMT or SIM part numbers, define the component for each
of such part numbers to the fullest possible extent.
Concerning the unprocessed rough parts whose weight changes before and after the
processing, [Semi-component – Material – Substance] configuration shall be used.
Sending material
datasheets
[Material – Substance]
If approved in advance by Suzuki, MSC, MSIL, SMT or SIM
[Semi-component – Material – Substance] configuration can be used.
(e.g. galvanized steel sheet)
IMDS Operation Manual Version 3.0 2013.12
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2.3 Entering Individual Fields
All data should be entered in English in one-byte alphanumeric characters. The system considers
all entries using two-byte characters as errors.
Enter each field according to its classification as “Mandatory”, “Optional”, or “Unnecessary”. Fill
them out following the respective instructions. When a field is indicated as “Mandatory”, you must
enter it.
2.3.1 Data Preparation for Materials
Enter data on materials according to the instructions in Table 3 below.
Table 3 Materials
Entry Field Necessity Instructions
Name Mandatory
Use symbols, grades, codes, etc. specified in norms/standards
according to IMDS Recommendation 001.
e.g. SPCC, AC4C, MFZn5-C, Ep-Fe/Zn, PA-GF30, etc.
Although there are two options of English (EN) or German (DE),
English (EN) must be selected.
Trade Name Optional
Enter the trade name of the material.
Although there are two options of English (EN) or German (DE),
English (EN) must be selected.
In-house material
code
Optional Enter the material identification number/code used internally by the
customer.
Standard
material code
Optional For steel material, enter material symbols, grades, codes, etc.
specified in norms/standards EN10027 or other official standards.
Symbol
Mandatory in the
case of high
polymer materials
such as plastic,
rubber, and
elastomer
In the case of high polymer materials such as plastic, rubber, and
elastomer whose IMDS material classification starts with 5, enter the
material symbols based on norms/standards such as ISO1043,
ISO1629, ISO11469, ISO18064, ASTM D1600 or Suzuki’s internal
engineering standard SES N 3220.
e.g. PA-GF30, EPDM (Do not enter the > < symbols.)
Classification Mandatory
Select the appropriate one from the Search menu referring to
Attached Sheet 2 “IMDS Material Classification”.
However, solder is to be classified as follows to identify electronic or
mechanical applications:
- In the case of electronic circuit boards and
electric components: “8.2 Electrics”
- In the case of other components: “4.2 Other special metals”
Norms/Standards
Mandatory if
norms/standards
material is used
Enter the norms/standards on which the “Name” and “Material No.”
above are based. If you use norms/standards material such as JIS
and ASTM, do not fail to enter this field.
In-house Norms Optional Enter the norms/standards on which the “Name” and “Material No.”
above are based by referring to Table 10.
Supplier Optional Enter the name of the company that manufactures the material.
(The name of the trading company is not acceptable.)
Remark Optional
Each supplier can fill in Remarks as needed.
Although there are two options of English (EN) or German (DE),
English (EN) must be selected.
Development
sample report Unnecessary Do not check here.
Weight Mandatory Enter either the measurement weight or the design weight (if added under a component).
Portion Mandatory
Select one of the three radio buttons: From-to, Fix, and Rest (if
added under a semi-component).
For From-to, follow IMDS Recommendation 001.
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2.3.2 Entering Data on Substances
Prepare substance datasheets according to the following rules and Table 4.
Substances should be indicated in the following form:
(1) “Basic components of the material” + (2) “Duty-to-declare substance” + “(3) Substances other
than (1) and (2)”.
The chemical substance of the Basic components of the material (1) is mandatory. However,
Suzuki prohibits the use of the Wild Card (e.g. Misc.) for Basic components whose CAS No. is
system.
Furthermore, if the material includes even a trace amount of “Duty-to-declare substance”, do not
fail to enter such substance. (Search for and select the appropriate name of substance by inputting
names, synonyms or CAS numbers from the Search menu.)
Enter the substances (3) [other than substances of (1) and (2)] to the fullest possible extent. For
these substances (3) [other than substances of (1) and (2)], you may enter Wild Card. However,
limit the use of Wild Card to the content of 10% or less. Follow the rules in IMDS Recommendation
001 for details on using Wild Card.
Duty-to-declare substances shall be in accordance with GADSL (Global Automotive Declarable
Substance List).
Visit the Website, http://www.gadsl.org/ for GADSL information.
However, about Substances of Very High Concern(SVHC), because a revise day of GADSL is
different from a publication day of SVHC, the Chemical Substance may not be listed in GADSL as
SVHC.
The SVHC information refers to SVHC lists in ECHA Website, http://echa.europa.eu/, and please
inform it by IMDS.
Even if it is SVHC, give priority to the notation in GADSL when the classification in GADSL is
“prohibited”.
When the substances in Confidential Substances or Wild Card are changed to SVHC, the supplier
corrects the material datasheets and must disclose the SVHC. The supplier must update IMDS
data.
Table 4 Chemical Substances
Entry Field Necessity Instructions
Confidential Optional (1) “Basic components of the material” + (2) “Duty-to-declare substance” must
not be marked as confidential.
Portion Mandatory Select one of the three radio buttons: From-to, Fix, and Rest.
For From-to, follow IMDS Recommendation 001.
2.3.3 Data Preparation for Components and Semi-components
Enter data on components according to the instructions in Table 5 and Table 6 and
semi-components according to the instructions in Table 7.
Table 5 Components
Entry Field Necessity Instructions
Description Mandatory Your in-house Description is acceptable.
Part/Item No. Mandatory Your in-house Part/Item No. is acceptable.
Measured
weight per item Mandatory Enter either the measurement weight or the design weight.
Tolerance Optional
Development
sample report Unnecessary Do not check here.
Quantity Mandatory Indicate the number in use. (If added under a component.)
IMDS Operation Manual Version 3.0 2013.12
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Table 6 Mandatory Information to be Entered on Material Datasheet when Affixed under
Component Datasheet
Parts marking on
polymeric parts
Mandatory
if entry is
requested
by the
system
- With parts marking: Select “Yes (Parts marked as required by law.)” for
any weight.
- With drawing instruction and without parts marking: Select “No (Parts
not marked as required.)”.
- Without drawing instruction or parts marking due to a small part size or
designing reason: Select “Not available (Parts do not require marking
due to specifications of weight, geometric restriction or surface
requirements.)”.
Application
Mandatory
if entry is
requested
by the
system
- If a material contains any of the four substances (lead, hexavalent
chromium, mercury, cadmium) prohibited under EU ELV Directive or
nickel or PAHs prohibited under REACH Annex XVII, follow the
instructions that appear on the screen and select appropriate item(s)
for each substance by referring to the table displayed by following
page.
IMDS Information Pages  Help  FAQ  MDS Ingredients Screen
- The system may have default settings for application ID according to
the material classification provided, however, make sure to check
whether the default settings are appropriate.
Recyclinginformation Mandatory
Indicate whether parts contain any recyclates.
If recycled materials are used, enter the percentage of post industrial
process or post-consumer recyclate content.
Table 7 Semi-components
Entry Field Necessity Instructions
Article Name Mandatory
Item/Material No. Mandatory
The same as instructions for components in Table 5 above.
Development
sample report Unnecessary Do not check here.
Weight Mandatory Enter either the measurement weight or the design weight (if added to a component).
2.3.4 Entering Information on Recipient
The company name and ID number to which datasheets are to be sent are as follows. Please do
not send to the organization ID.
When sending to Suzuki
Company name: Suzuki Motor Corporation
Organizational unit: --Company ID: 22160
When sending to MSC
Company name: Magyar Suzuki Corporation
Organizational unit: --Company ID: 33325
When sending to MSIL
Company name: Maruti Suzuki India Limited
Organizational unit: --Company ID: 63415
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When sending to SMT
Company name: Suzuki Motor (Thailand) Co., Limited
Organizational unit: --Company ID: 118363
When sending to SIM
Company name: PT. Suzuki Indomobil Motor
Organizational unit: --Company ID: 131092
When sending component datasheets, enter fields according to the instructions given in Table 8. Be
careful not to make any mistakes when entering mandatory fields such as part number, description, and
supplier code.
Table 8 Company Data (when sending component datasheets)
Entry Field Necessity Instructions
Part/Item No. Mandatory Enter the part number for which Suzuki, MSC, MSIL, SMT or SIM
requested entry.
Description Mandatory Enter the description for which Suzuki, MSC, MSIL, SMT or SIM
requested entry.
Drawing No. Unnecessary
Drawing Dated Optional
Drawing Change
Level Mandatory
Enter the ECN No. corresponding to the data you are sending. Leave
this blank if the drawing is a new one and has not been modified.
Report No. Unnecessary
Date of Report Unnecessary
Purchase Order
No. Unnecessary
Bill of Delivery No. Unnecessary
Supplier Code Mandatory
Enter the supplier code stated in the entry request e-mail. Care should
be taken, as Suzuki, MSC, MSIL, SMT or SIM use different supplier
coding systems.
Reason for Denial Unnecessary
Forwarding
allowed Mandatory
Select “Yes”. In the case of Suzuki-furnished components, Suzuki will
forward the datasheets to whom the parts are to be supplied.
When sending Semi-component or material datasheets, enter fields according to the instructions
given in Table 9.
Table 9 Company Data (when sending Semi-component or material datasheets)
Entry Field Necessity Instructions
Material No. Mandatory Enter the material name for which Suzuki, MSC, MSIL, SMT or SIM requested entry.
Name Mandatory Enter the material name for which Suzuki, MSC, MSIL, SMT or SIM requested entry.
* For entries other than those shown above, refer to Table 8.
IMDS Operation Manual Version 3.0 2013.12
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2.4 Related Standards
Table 10 below shows typical Suzuki Engineering Standards (SES) related to materials. When
entering norms/standards, however, enter those indicated in the drawings and those otherwise
instructed.
Table 10 Related Standards
Standard No. Standard Title
SES D 2204 Code for Rustproof Coating containing Zinc
SES D 2211 Symbols for Electroplated Coating of Zinc
SES N 2402 Restricting Use of Environmental Impact Substances
SES N 3103 Supplementary Code of Structural Steel
SES N 3121 FC Cast Iron
SES N 3122 Ferrous Casting Ductile
SES N 3123 FCV Cast Iron
SES N 3124 Hot/cold rolled steel sheet
SES N 3125 Plated Steel Sheets
SES N 3131 Aluminum Alloy, Castings and Die Castings
SES N 3132 Aluminum Alloy Expanded Material
SES N 3220 Marking Method of Material Symbols for Polymeric Material Parts and Indication of Marking
IMDS Operation Manual Version 3.0 2013.12
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Sending datasheets
Suzuki
MSC, MSIL
SMT, SIM
Request for filling
out datasheets
Figure 1. Relationship between Suzuki and the
manufacturing subsidiaries
Tier1OEM
Supplier
Request for filling
out datasheets
3. IMDS Procedures
3.1 Handling of Subsidiaries
Suzuki considers the manufacturing subsidiaries
(MSC, MSIL, SMT and SIM) to be the Tier 1
suppliers of Suzuki in transferring IMDS data. For
parts that the manufacturing subsidiaries procure on
their own, they will request the suppliers to enter data
and collect the datasheets from them. The
manufacturing subsidiaries will then check the
collected datasheets and determine whether the
datasheets should be accepted or rejected. If
accepted, the datasheets will be sent to Suzuki by
the manufacturing subsidiaries.
Note that some parts are procured independently by
Suzuki and the manufacturing subsidiaries using the
same part number. In this case, the supplier will
receive a data entry request from both Suzuki and
the manufacturing subsidiaries and is asked to send the datasheets to those companies.
3.2 Subject Components
- Request for data entry will be made on the basis of the part number for each component to be
delivered.
- Color codes
For a component with a color code, the request will be made on the basis of the part numbers
without color codes. (Basically, the last three digits of the 15-digit part number will be -000. As an
exception, in the case of KD part number etc., a color codes are specified and requested.)
If the substances contained in the component with a different color code vary, be sure to enter the
data having the higher environmental load. If it is not possible to evaluate which color codes have
the higher or lower environmental load, please consult the IMDS General Window.
3.3 Handling of IMDS Data
- Suzuki will check the compliance with regulatory requirements based on IMDS data. Therefore,
our suppliers are requested to take responsibility for sending us correct data, with the exception of
the data for Suzuki-furnished components and materials.
- All IMDS data must be submitted no later than the final entry deadline so that the data may be
summarized in order to check the compliance with regulatory requirements. We ask for your
cooperation in observing the data entry deadline.
3.4 Suzuki’s Request for Preparation of Datasheets and their Submission
The basic workflow for preparing and submitting datasheets is shown below (see Figure 2).
1) Request for data entry
When a new product number is created,
IMDS General Window at Suzuki sends an
e-mail to the supplier’s window person
requesting that datasheets be filled out. A list
of the part numbers, part names, deadline for
data entry, etc. will be attached.
2) Filling out and sending datasheets
The suppliers are requested to fill out the
datasheets and send them to Suzuki.
3) Downloading datasheets
Suzuki downloads the received datasheets to
the Internal IMDS Management System.
Figure 2 Workflow for preparing and
submitting datasheets
Supplier
To IMDS window person
1) Request for filling out
datasheets
HP Germany 2) Filling out datasheets
Sending datasheets
3) Downloading
datasheets
Internal IMDS
Management System
IMDS General
Window at Suzuki
4) Checking
datasheets
IMDS system
IMDS Operation Manual Version 3.0 2013.12
11
4) Checking datasheets
Suzuki checks the datasheets in Suzuki’s Internal IMDS Management System. Suzuki will not
accept datasheets on components for which it has not requested data, or datasheets that do not
comply with this manual.
3.4.1 Reporting of Company Information, Client Managers, and Window Persons
As illustrated in Figure 2, Suzuki will automatically send IMDS data entry/modification requests
through Suzuki’s Internal IMDS Management System.
Enter the information registered at IMDS, such as the company ID, client managers(does not need
to be the same as the company administrators registered with IMDS.), and window persons, in the
EXCEL file distributed by the Green Procurement Department of Suzuki and send it back to the
department. Without this information, Suzuki cannot make IMDS data entry/modification requests
to our suppliers, thus affecting Suzuki’s normal IMDS operations.
Purchasing Administration Department/Green Procurement Promotion Staff
E-mail address: greenproc@hhq.suzuki.co.jp
Telephone: +81-53-440-2637
This window person will be responsible for internally providing the IMDS-related information
received from Suzuki. The person in charge of the window person has to understand IMDS
business & operations.
The window person need not be the one who is registered on the IMDS system.
3.4.2 Data Check Procedures by Suzuki
Suzuki’s Internal IMDS Management System and IMDS personnel will check the datasheets
received according to the procedures shown in Table 11 and Figure 3.
Table 11 Data Check Procedures by Suzuki
Day 1 1) The day the supplier sends datasheets
Day 2 2) The datasheets received the previous day are collectively downloaded into Suzuki’s Internal
IMDS Management System and whether to accept or reject each one is determined.
3) Additionally IMDS personnel may determine acceptability.
4) The accept/reject status is entered in the status field on IMDS. For rejected datasheets, the
reason for rejection is entered in the “Reason for Denial” field on IMDS and is notified to the
supplier via e-mail. See Tables 12 and 13 for details of the e-mail format.
Day 3
or later
5) Accepted datasheets are checked by IMDS personnel, and whether any modification is needed
is determined again.
6) The part number of the datasheet that is subject to modification will return to the “not received”
status on the system.
7) The reason for modification is notified to the supplier via e-mail through the system. See Tables
12 and 13 for details of the e-mail format.
Day 1 Day 2 Day 3 or later
Supplier
IMDS system
Suzuki’s
system
IMDS
personnel
1) Sending datasheets
2) Judging
2) Downloading Reject
5) Re-Judging
6) Modification
required
Accept
4) Error correction
request mail
7) Modification
request mail
Figure 3 Data Check Procedures by Suzuki
4) Entering
results
3) Judging
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Figure 5 Example of SFC data tree structure
Part A
Material 1
Substance 1
Material 2
Substance 3
Substance 4

Substance 2

Part A
3.4.3 Entry Reminder
If a certain part number has the “not received” status, a reminder e-mail will be sent twice a week
(Tuesday and Thursday) from 2 weeks before the entry deadline until the datasheet is finally
accepted. The “not received” status refers to the situation where datasheets are rejected by
Suzuki’s Internal IMDS Management System during the procedures in 3.4.2 above, or Suzuki
personnel judges that data need to be modified. See Tables 12 and 13 for details of the e-mail
format.
3.4.4 Suzuki-furnished Components
The basic workflow for preparing and submitting datasheets involving Suzuki-furnished
components (hereinafter referred to as “SFC”) is shown below (see Figure 4).
1) Via e-mail, Suzuki requests the supplier manufacturing SFCs (hereinafter referred to as
“Company A, SFC manufacturer”) to enter data on SFCs into datasheets.
2) Company A, SFC manufacturer fills out the datasheets and sends them to Suzuki.
3) & 4) Suzuki checks the SFC datasheets and sends them to the supplier assembling such SFCs
into other products (hereinafter referred to as “Company B, SFC assembler”).
5) Company B, SFC assembler, is requested to prepare datasheets on such assembly
components on the basis of the SFC datasheets and the data on their own components and
sends them to Suzuki.
6) Suzuki checks the received datasheets of such assembly components and downloads them to
the Internal IMDS Management System.
Note when "No" was chosen in "Forwarding allowed"
item of Suzuki-furnished components datasheets, that
Suzuki may send datasheets in the following tree
structure for Suzuki-furnished parts with dummy
component attached as shown in Figure 5.
Figure 4 Basic workflow for preparing and submitting datasheets involving
Suzuki-furnished components (SFCs)
Company A, SFC manufacturer
1) Request for
filling out
SFC
datasheets
IMDS system
HP Germany
2) Sending
datasheets on
SFCs
3) Checking
datasheets
on SFCs
4) Sending
datasheets on
SFCs
5) Sending datasheets on
assembled components
6) Checking and downloading
datasheets on assembled
components
Internal IMDS Management System
4) Sending datasheets
on SFCs
Company B, SFC assembler
IMDS General Window
at Suzuki
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3.4.5 Suzuki-furnished Materials
The basic workflow for preparing and submitting datasheets involving Suzuki-furnished materials
(hereinafter referred to as “SFM”) is shown below (see Figure 6).
1) If Suzuki supplies materials to its suppliers, the supplier using such materials (hereinafter
referred to as “Company D, SFM user”) requests that Suzuki provides the datasheets on such
SFMs.
2) Via e-mail, Suzuki asks the suppliers manufacturing such SFMs (hereinafter referred to as
“Company C, SFM manufacturer”) to fill out datasheets on the SFMs.
3) Company C, SFM manufacturer, is requested to prepare datasheets on the SFMs and sends
them to Suzuki.
4) & 5) Suzuki checks the SFM datasheets and sends them back to Company D, SFM user.
6) Company D, SFM user, is requested to prepare datasheets on its components based on the
SFM datasheets and sends them to Suzuki.
7) Suzuki checks the datasheets on components using or transforming the SFMs sent by
Company D, SFM user, and downloads them to the Internal IMDS Management System.
3.4.6 Data Entry Requests by E-mail
Requests for data entry into the IMDS system will be made to the supplier via e-mail according to
the classification in Table 12. Each e-mail will have an attached list, providing the supplier with
information such as classification, part numbers, part names, etc. (see Table 13).
Table 12 Requests Made via E-mail
Request Classification Description
1) New data entry For parts/materials whose data entry is newly requested, including those whose
part numbers have been changed as a result of design change.
2) Deadline Change For parts/materials whose data entry deadlines have been brought forward to
speed up data collection on specific vehicle models. (or the postponement of the
deadline that was too earlier than real product development schedule.)
3) MDS modification For parts/materials whose datasheets have been “accepted” by Suzuki’s Internal
IMDS Management System and should be modified upon judgment by Suzuki’s
staff.
4) MDS correction For parts/materials whose datasheets have been “rejected” upon judgment by
Suzuki’s Internal IMDS Management System according to this Manual, thus
requiring data correction.
5) Approaching deadline For parts/materials whose deadline is almost reached.
6) Reminder For parts/materials whose deadline has already passed.
Figure 6 Basic workflow for preparing and submitting datasheets involving
Suzuki-furnished materials (SFMs)
Company C, SFM
2) Request for
filling out
datasheets
on SFMs
IMDS system
HP Germany
3) Sending
datasheets on
SFMs
4) Checking
datasheets on
SFMs
5) Sending
datasheets
on SFMs
Internal IMDS
Management System
5) Sending datasheets
on SFMs
Company D, SFM
1) Request for
datasheets on
SFMs
IMDS General Window
at Suzuki
6) Sending datasheets on components
using or transforming SFMs
7) Checking and downloading
datasheets on components
using or transforming SFMs
IMDS Operation Manual Version 3.0 2013.12
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Table 13 An Example of E-Mail Attached List
IMDS Operation Manual Version 3.0 2013.12
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4. “Reason for Denial” Message
IMDS datasheets will be rejected if they do not comply with the instructions given in “2. Instructions
for IMDS Data Entry”, with a message stating the reason for rejection appearing in the “Reason for
Denial” field on the Company Data window as well as in the “Reason for Denial/Modification” field
of the email sent separately.
Rejected datasheets must be corrected by referring to the “Reason for Denial” message in Tables
14 and 15 and then be resent to us.
Table 14 Message Format of “Reason for Denial” on Company Data Window
TOTAL= nn Error reason 1 Error reason 2 Error reason 3 Error reason 4 Error reason 5
Table 15 Error Code Description
Error code Error description
Error reason
indicated in the
message
PN1 Delivered Part No. entered in “Company Data” window is incorrect.
- Part No. is incorrect.
or - The data sheet is not for a part number for which Suzuki has
requested data entry.
Top layer Part/Item
No.: PN1
PN2 Description in “Company Data” window, which is a mandatory entry
field, is not entered.
Top layer Part/Item
No.: PN2
PN3 Supplier code entered in “Company Data” window is not entered or is
incorrect.
- Supplier Code, which is a mandatory entry field, is not entered.
or - This is not the supplier code that we assigned to you.
Top layer Part/Item
No.: PN3
PC1 Part/Item No. of component datasheet is not entered or is incorrect.
- Part/Item No., which is a mandatory entry field, is not entered.
or - Part/Item No. is incorrect. (Applicable only to datasheets created at
Suzuki. Not applicable to suppliers.)
Top layer Part/Item
No.: PC1
PM1 For high polymer materials such as plastic, rubber, and elastomer that
start with 5 in the IMDS material classification, it is mandatory to enter
the symbol, but it is not entered.
Material Name:
PM1
PM2 The application ID is not entered in the correct manner. Material Name:
PM2
PM3 Substances contained in materials are 100% with Wild Card alone
(e.g. Misc.). As substances in materials, Suzuki prohibits the use of
100%-content Wild Card (whose CAS No. is system).
Examples of Wild Card:
Misc. Flame retardant Further Additive
Impact modifier Inorganic Ingredient not yet specified
Organic Ingredient Pigment portion Plasticizer
Material Name:
PM3
Location of error + Error code (See Table 15)
* The system shows up to five errors.
Total number
of errors
IMDS Operation Manual Version 3.0 2013.12
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Table 15 Error Description (Continued)
Error code Error description
Error reason
indicated in the
message
PM4 The materials sheet in Suzuki-furnished components*1 and
Suzuki-furnished materials*2 includes "Confidential Substances".
In IMDS, cannot forward the datasheets which "Confidential
Substances" was used for.
*1 Components furnished by Suzuki to suppliers
*2 Materials furnished by Suzuki to suppliers
Material Name:
PM4
PS1 - Since you have not entered or have incorrectly entered an
application ID for a material that requires the application ID to be
entered, the system has interpreted that you have registered one of
the four substances regulated by the EU ELV Directive (Pb, Hg, Cd,
or Cr6+).
or - You have entered an application ID for a material that requires the
application ID to be entered, but the validity of exemption for such
substance has expired.
As for the start day of restriction, see SES N 2402.
CAS No.: PS1
PS2 Prohibited substances other than the four EU-regulated substances
are registered.
CAS No.: PS2
PR1 It is not acceptable to place both a material datasheet and a substance
datasheet on the same layer directly under a material datasheet.
Material Name:
PR1
PR2 It is not acceptable to place a substance datasheet directly under a
component datasheet. Please design your datasheets in a
“component-material-substance” configuration.
Part/Item No.: PR2
PR3 It is not acceptable to place a substance datasheet directly under a
semi-component datasheet. Design your datasheets in a
“semi-component-material-substance” configuration.
Part/Item No.: PR3
PR4 It is not acceptable to place semi-component datasheets in three
consecutive layers. Semi-component datasheets are limited to only
one or two layers.
Part/Item No.: PR4
PR5 The datasheets do not contain any material layer.
Always design your datasheets in a “component-material-substance”
configuration or “material-substance” configuration.
Top layer Part/Item
No.: PR5
MM1 The Name field in the material datasheet, which is a mandatory entry,
is not entered.
Material No.: MM1
MM2 * A supplier code beginning with a letter other than Z is used when
sending material datasheets. Suzuki accepts only those datasheets
whose supplier codes begin with Z.
* If the data of the semi-component are registered, the part number
may be wrong.
Material No.: MM2
PP1 Suzuki personnel made a judgment to reject. Check the “Reason for
Denial/Modification” field in the email sent separately or the attached
file.
Part/Item No.: PP1
IMDS Operation Manual Version 3.0 2013.12
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5. Information
5.1 FAQs
This FAQ compiles the major questions and answers encountered at our briefing on the IMDS to
suppliers as well as those in later inquiries from suppliers.
1) Data entry
No Questions Answers
1 A new part number was supplied due to
a minor design change, only in a
limited area. Can I just update the
IMDS data as “New Version”?
If the part numbers as an information on the materials are
different even though they are the identical parts, separate
data IDs must be assigned, and do not update as “new
version”. Assigning multiple part numbers to one data ID may
cause problems in managing data at our company and yours.
2 Material No.:
How should I enter the number for
materials for which there is no standard
or which are based on in-house
standards?
You may either enter the material number based on your
in-house norms/standards, if any, or not enter the field and
leave it blank.
3 Symbol:
How should I enter the symbol for
materials for which there is no standard
or which are based on in-house
standards?
In the case of high polymer materials such as plastic, rubber,
and elastomer, enter the symbol based on official
norms/standards such as ISO1043, ISO1629, ASTM D 1600 or
Suzuki’s internal engineering standard SES N 3220. For other
materials (such as metallic materials), you may leave this field
blank.
4 How should I enter material symbols for
composite materials?
For high polymer materials such as plastic, rubber, and
elastomer, ISO1043, ISO1629, ASTM D 1600, and SES N
3220 show how to indicate them. Be careful not to forget to
enter this field using such symbols.
5 On some of the datasheets we have
prepared for other customers, only the
four EU-regulated substances are to be
reported; all the others are reported as
Misc. Could we use such common
information for all data sheets?
No, because that will lead to a higher Misc. content. In the case
of zinc chromate, register the content of zinc, which is the main
component. If the material is iron, iron must be entered as a
main substance and the other substances contained in the iron
material must also be entered. If the material contains any of
the to-be-surveyed substances other than the four
EU-regulated substances, all those substances must be
entered. For standard materials, reference to material sheets
published by IMDS-Committee is also accepted.
6 For some iron and steel materials, the
names, symbols, and material numbers
happen to be the same. Should I still
enter them all?
Always enter them all. For the material symbol, entry is
mandatory for high polymer materials such as plastic, rubber,
and elastomer. For iron and steel materials, the material
symbol need not be entered.
7 For compounds such as lead oxide,
should I indicate the weight for each
element?
The weight of the compound will do.
8 If we changed from hexavalent
chromium to trivalent chromium, how
should I register trivalent chromium?
Register the components of the produced membrane as the
chemical substance, not the components of the chemicals used
in the trivalent chromium.
9
If the tree structure of the component
part or assembly part shown in the
drawing is slightly different from the one
we use in our company. Which structure
should I use?
In principle, the supplier may use its own structure, but for
those components that are assigned Suzuki part numbers,
please make them match with the component configuration in
the drawing.
10 Sometimes components and materials
happen to be in parallel (at the same
level). Is this all right?
Suzuki will approve such datasheets, too, but please try to
match levels as much as possible.
Note that datasheets will be rejected if materials and
substances are arranged in parallel.
11 What is the definition of “recyclate”
mentioned in the recycling information?
We define “recyclate” as the discarded production materials or
the used products that are recycled (e.g. by shredding used
bumpers to produce the recycled materials).
12 Is the entry of information on the contact
person mandatory in the supplier
information?
If the contact person is not entered, the datasheets cannot be
sent outside of the company. Select any contact person from
the registered contact person list in the pull-down menu.
13 How should I register the chemical
substances contained in paints or
adhesives
Register the chemical substances, eliminating those that do not
remain in the final product, such as volatile solvent.
IMDS Operation Manual Version 3.0 2013.12
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.1) Data entry (Continued)
No Questions Answers
14 Component; Company Data:
Couldn’t I use our own part names and
part numbers?
You may use them when creating an “Ingredients” chapter.
However, you must enter OEM part names and part numbers in
the “Company data” of the “Recipient data” chapter. This way,
your part names and numbers will be replaced by OEM part
names and numbers on the OEM side upon reception, for
level-one components. The in-house part names and part
numbers of the suppliers will remain unchanged on the sent list
on the side of the sender (the supplier).
15 Company Data:
Which drawing change level should I
enter? What if I find out that the drawing
has just been changed while I’m
entering data in this field?
Enter the one that corresponds to the component that you are
entering.
16 Do I always have to enter a supplier
code in the “Supplier Code” field?
We identify the company that entered the data by referring to
this “Supplier Code”. Please enter the supplier code issued by
the Purchase Department of Suzuki, MSC, MSIL, SMT and
SIM instead of the company ID on IMDS.
17
Because datasheets of Suzuki-furnished
components do not comply with the
current IMDS version (due to changes in
application ID, recyclate information and
parts marking), an error message
appears and new datasheets cannot be
created.
If you have such datasheets, inform the IMDS General Window
of the part number(s) in question.
We will request Suzuki-furnished components manufacturers to
re-enter the data in accordance with the current IMDS version
specifications.
18 How should we handle the items
(EUELV=, MARK=) that we used to
enter in a “Remark” field? Should they
be deleted?
Suzuki’s internal operation system designed for IMDS Release
3.0 or after no longer refers to these items (EUELV=, MARK=)
entered in a “Remark” field. However, you do not have to delete
them, as they will not cause any problems.
19 A desired application ID does not show. The combination of material classification and substance may
be incorrect or the datasheet may have been improperly
configured in the first place. Please visit the IMDS Information
Pages and download the information (EXCEL file) found in
“MDS Ingredients Screen” of FAQ to learn about application
coding conditions according to combination of substances and
material classification. Please check to confirm the above.
20 We use motorcycle components that
contain lead banned under the EU ELV
Directive, but there is no applicable
application ID for them.
Select “Other application.” Suzuki’s Internal IMDS
Management System checks the model in which a particular
component is used and its destination with the datasheet.
Datasheets that do not conform to laws and regulations or SES
N 2402 will be rejected.
21 Only one application ID is available That is because you are using only one material datasheet
which must have been divided into more than one datasheet.
Use a separate datasheet for each material.
22 Rubber elastomer parts weighing more
than 200g have no parts marking on
them.
Resin/rubber parts weighing more than 100g must have
markings in accordance with SES N 3220.
If you are not sure whether the material should be indicated or
not, contact the design department at Suzuki.
23 A plastic with parts marking and another
plastic without parts marking exist in one
component. Which parts marking should
be selected in this case?
Select “Not applicable”, if one component datasheet has
plastics with and without parts marking.
Normally, component data must be created separately for
materials with and without parts marking so that an appropriate
parts marking may be selected for each component.
24 Can the data already registered on the
IMDS be deleted?
Current IMDS specifications will not allow the data to be
deleted, once it has been approved by a recipient.
IMDS Operation Manual Version 3.0 2013.12
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2) Updating of the data that have been entered
No Questions Answers
1 There are data on parts that have
already been entered and “accept”.
But the materials used for the data have
been changed and the quantity has
been changed. Is it necessary to enter
these data once again?
If there are any changes such as changes in the specifications
or changes in masses that affect the contents of the IMDS data
that have already been entered, you should voluntarily update
the contents of the datasheet and send it to Suzuki.
2 The updated datasheet of the
Suzuki-furnished components has been
sent. What should I do?
When you receive the updated datasheet of the
Suzuki-furnished components or materials, use that datasheet
to confirm the contents of the datasheet of the components of
the self-furnished product. You should update the database if
necessary and send the updated datasheet of the
Suzuki-furnished components or materials to Suzuki.
3) Operation
No Questions Answers
1 Could I also enter data for
mass-production components for which
entry has not yet been requested?
Suzuki's Internal IMDS Management System is designed to
reject all datasheets except those for part numbers that we
ask you to enter data for (to prevent erroneous entry of part
numbers). Please enter only the data for the part numbers
that we have requested be entered.
2 At which phase of development are we
supposed to enter data into the IMDS?
From the mass-production phase?
For new models, we may ask you to enter data from the
production prototype phase.
3 Some components obviously do not
contain any regulated substances. May I
omit entering the data for them?
Please enter the data for all components that we ask you to
enter. This is because we need material and weight data to
calculate the recycling rate and amount of ASR.
4 Some furnished components change in
weight after processing, but we cannot
alter the data on supplied components.
What should I do?
If there are such components, notify IMDS General Window of
the parts numbers. Suzuki will ask the supplier to create new
data on the semi-components.
5 If data that I’ve sent had errors, how will I
be informed of such errors?
For component data containing errors, we will reject
datasheets and will inform you by sending an e-mail indicating
the part number and reasons for denial.
6 When are we supposed to receive your
datasheets on furnished components?
Do you inform us of such transmission?
(Or should we check daily on the IMDS
screen?)
For furnished components, the entry requests are to be made
15 days earlier than Assy parts. We send reminder e-mail to
the supplier through our system on an ongoing basis. If you
cannot meet the entry deadline set by Suzuki, please inform
our IMDS General Window of the part number(s) in question.
A datasheet transmission will be notified via e-mail through
our system.
7 In case hazardous substances are
reduced through process changes,
when should we modify the data of the
IMDS? Will you issue a request for the
modification of the IMDS data?
As Suzuki's Internal system is unable to recognize the
process change, Suzuki will not issue any modification
request. Please complete voluntary modification of the IMDS
before you deliver the component concerned.
Regarding reduction of hazardous substances, you must first
ask Suzuki for approval by submitting a prescribed
“Application for Change to Parts for Green Procurement”.
8 For some service parts for which we
receive orders only once or twice a year,
we have often finished production and
we deliver them from our stock. In such
cases, we might have difficulty getting
information on their materials.
We will not conduct surveys on service parts.
9 I would appreciate it if you could include
in your request not only the part number
but also the drawing change level.
It is not possible to do this with Suzuki’s Internal IMDS
Management System as currently designed.
10 Are the manuals available in English? English manuals will be released every time they are revised,
although they may come out later than the Japanese version.
IMDS Operation Manual Version 3.0 2013.12
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3) Operation (Continued)
No Questions Answers
11 Is taking the IMDS training course
mandatory?
Yes, we would really like you to take the training course, since
it is very effective for improving your knowledge and operating
technique of the IMDS. Note that, when you make inquiries to
the IMDS Service Center, you (or other members) are
supposed to have taken such training course. If you download
such manuals as the “IMDS Training Guide” from the IMDS
web-site and read them prior to taking the course, it will help
you to better understand what is being taught.
12
As part specification is not fixed, I cannot
enter data into IMDS.
Please contact our IMDS General Window, who will determine
whether the entry should be postponed or if the draft data
should be entered.
13 The data has been “Accepted”, but I
received a reminder e-mail the next day.
The specifications of Suzuki’s internal operation system allow
the progress management to be completed one day after the
data is “Accepted”. Reminder e-mails may be sent because of
this slight timing gap.
14 The data has already been entered and
“Accepted”, but I keep receiving
reminder e-mails from Suzuki.
Even if you entered a correct part number into an
“Ingredients” chapter, if you entered an incorrect part number
on the “Company data” window, you cannot obtain the final
approval. Your “Sent” chapter displays the part number
entered into an “Ingredients” chapter, thus any entry errors in
transmission cannot be found. Or, data correction may be
requested after acceptance. Please consult the General
Window of IMDS.
15 I entered the specified part number and
correct supplier code, but the data is
rejected due to a PN1 error and PN3
error.
In case that the data that should be sent to MSC, MSIL, SPIL,
SMT or SIM is sent to Suzuki, PN1 error and PN3 error occur.
Confirm the destination of the data to be sent.
4) Registering Company Information to Suzuki
No Questions Answers
1 We have different IMDS company IDs in
Japan and Europe. Is it possible to send
datasheets using one and the same
supplier code from different IMDS
company IDs?
Suzuki’s Internal IMDS Management System allows you to
register more than one IMDS company ID per supplier code.
If you wish to register two or more IDs, please notify us of
your representative IMDS company ID. When we contact the
suppliers, we will communicate via e-mail with the window
person registered in the representative IMDS company ID.
With this in mind, please choose your representative IMDS
company ID. If you have one company ID and more than one
organization ID, you can register only one IMDS company ID.
2 Can I change window persons? Yes, you may do so at any time. However, please let us know
as quickly as possible by submitting the prescribed form to
Suzuki’s IMDS General Window.
3 Can we designate three or more window
persons? If we can, could you send your
e-mails to all three?
In your report to Suzuki, please limit the number of
representatives to two.
You may register any number of contact persons you like
when registering them online at the IMDS.
However, Suzuki’s Internal IMDS Management System is
designed to limit request messages to a supplier to only two
persons (one being the addressee and the other being a CC).
Therefore, please limit the number in your report to two.
4 We have several window persons in our
company. You say that you want to have
the information on two window persons.
Are there any criteria for selecting them?
The window persons do not have to be the contact persons
who have been registered with the IMDS system. Please
select two from among those capable of ensuring the
following tasks in your company:
1) Suzuki’s requests for data entry
2) Requests for correction if your data contains errors
3) Inquiries about datasheets you have prepared
IMDS Operation Manual Version 3.0 2013.12
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5) Registering Company Data on IMDS
1 I have encountered difficulties
registering our company data.
You can download the “IMDS User Manual” (English Version)
from IMDS Information Pages. Try registering again following
the instructions in the manual. If you still have any questions,
call the IMDS Service Center and ask them while displaying
the actual registration page on your screen.
2 Must a company administrator be an
executive?
Not necessarily. There is no rule about that. Select someone
you think fits the role of company administrator. As for the
function of a company administrator, see ‘5.2.2 Registering
Your Company on the IMDS’.
3 May a company administrator serve
concurrently as a contact person?
Yes.
4 How should I register the second
company administrator?
Log onto the IMDS as company administrator, and create a
new user by following the “Administration”  “User” menus.
Then define the user approval profile of that user as a
company administrator. From then on, he/she will be
recognized as a company administrator.
5 What should I do if I failed to log into the
IMDS and lost my password, or a “login
incorrect” message is posted due to not
using it for a long time?
Click “Request new password” on the login window and a new
temporary password will be sent to you via e-mail. In the
same way, click "User ID forgotten" on the login window, you
can retrieve the user ID that it was lost or forgotten.
IMDS Operation Manual Version 3.0 2013.12
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Automaker Supplier
Supplier
1) Request for data
entry
2) Material
data entry
3) Data confirmation,
acceptance, and
download
HP Germany
Internet
5.2 Before Using the IMDS
5.2.1 Outline of the IMDS
The IMDS was jointly developed by major
European automakers and the IT firm, HP
Germany. By using this system, automakers and
suppliers can collect through the Internet all
information needed on materials.
For further information on the IMDS, please refer to
the IMDS Website:
http://www.mdsystem.com
5.2.2 Registering Your Company on the IMDS
Suppliers preparing to use the IMDS are requested
to follow the procedures shown below.
1) Assignment of Company Administrator(s) and Contact Person(s)

Company Administrator(s) are users who are given management authority as administrators
of IMDS users in their own company. The major functions of a Company Administrator are as
follows:
1. To manage IMDS users within their own company (addition, deletion, modification of
users).
2. To manage the IMDS data sheets within their own company.
3. To act as a window for the IMDS Service Center as a representative of their
company.
A company must have at least one Company Administrator, but it is recommended that two or
more be assigned for their own convenience.

The functions of a contact person are as follows:
1. To be responsible for creating IMDS data
2. To act as a window to communicate with persons outside of the company
A company must have at least one contact person, but it is recommended that two or more be
assigned for their own convenience.
A Company Administrator may serve concurrently as a Contact Person.
2) Registering Company Information, Company Administrator and Contact Persons
You need to register online the information indicated below at the IMDS site. The number of
Company Administrator and Contact Persons you may register on this initial online
registration is only one for each. If you want to register more than one Company Administrator
or Contact Person, first register the Company Administrator and Contact Person representing
others.
IMDS Information Pages  New to IMDS?  Company Registration
1. Company data
2. Company Administrator and Contact Person
After registration is completed, the Company Administrator will receive an e-mail with his/her
user password and ID.
Using his/her user ID and password, the Company Administrator must log onto the IMDS
network and confirm the company ID from the system management menu (the IMDS
Company ID will not be informed by e-mail).
To register additional Company Administrators and Contact Persons, the first Company
Administrator should log onto the IMDS and register them from the Administration menu.
IMDS Operation Manual Version 3.0 2013.12
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5.2.3 Taking the IMDS Training Course
Suppliers who are using the IMDS for the first time are requested to take the IMDS training course
organized by the IMDS Service Center to learn how to use the IMDS efficiently. For subscription
and further information, please refer to the IMDS Information Pages.
IMDS Information Pages  IMDS Advanced Solutions  IMDS Training Courses
5.2.4 Reference
Frequently asked questions and answers are posted on the IMDS Information Pages.
IMDS Information Pages  Help  FAQ
Since the FAQ section contains very useful information on the IMDS, it is strongly recommended
that you go through these pages before taking other steps. You can also download various manuals
for IMDS from the site:

IMDS User Manual
(English Version, German Version, Japanese Version, Korean Version, Chinese Version)
Create Tips - Material (English Version)
Create Tips - Component (English Version)
6. Contacts for Inquiries Concerning the IMDS
If you have questions concerning the IMDS system, substances or training, please contact the
IMDS Service Center via e-mail or telephone.
If you have questions concerning this manual, IMDS data entry request or materials, please
contact the responsible persons given in section 6.2, 6.3, 6.4, 6.5 or 6.6 via e-mail or telephone.
6.1 IMDS Service Center
Region E-mail Telephone
Japan jpimds-helpdesk@hp.com +81-3-4530-9270
Europe imds-helpdesk-emea@hp.com +36-1-778-9821
France imds-helpdesk-emea@hp.com +33-1-57-32-4856
USA imds-helpdesk-americas@hp.com +1-972-403-3607
South Korea Imdsk-helpdesk@ hp.com +82-2-2199-0203 ~ 4
China IMDS-EDS-Helpdesk-China@hp.com +86-27-87431668
6.2 Suzuki Motor Corporation
Project Group Name Department Name/E-mail
IMDS General Window
(General services for IMDS)
Tetsuya Yamaguchi
imdswindow@hhq.suzuki.co.jp +81-53-440-2446
Contact for making inquiry about
chemical substances
Hidehiko Amano
imdssubstance@hhq.suzuki.co.jp +81-53-440-2446
Green Procurement Promotion
(Suzuki-furnished components
and materials)
Michiya Horikoshi
greenproc@hhq.suzuki.co.jp +81-53-440-2637
6.3 Magyar Suzuki Corporation
Project Group Name Department Name/E-mail Telephone
QA Department Daniel Szendro
dszendro@suzuki.hu +36-33-541-254
IMDS General Window
(General services for IMDS)
Purchasing
Department
Bernadett Zold
bzold@suzuki.hu +36-33-541-247
IMDS Operation Manual Version 3.0 2013.12
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6.4 Maruti Suzuki India Limited
Project Group Name Department Name/E-mail Telephone
Supply Chain
Division (MT14)
Manish Gupta
Manish.Gupta@maruti.co.in +91-(0)124- 4393419
IMDS General Window
(General services for IMDS)
Engineering
Division (EN7H)
M Buvaneswari
M.Buvaneswari@maruti.co.in +91-(0)124-2347216
6.5 Suzuki Motor (Thailand) Co.,Limited
Project Group Name Department Name/E-mail Telephone
Plant Control Nisa Somnuk
nisa.s@suzuki.co.th
+66-38-964244
ext. 1105
IMDS General Window
(General services for IMDS)
Plant Control Adisak Wadoerywong
adisak.w@suzuki.co.th
+66-38-964244
ext. 1128
6.6 PT. Suzuki Indomobil Motor
Project Group Name Department Name/E-mail Telephone
Production E/G&T/M
Technical Control
Ririen Hardijanti
ririen.h@suzuki.co.id
+62-21-460-9214
ext. 104
IMDS General Window
(General services for IMDS)
QA & Technical
Information
Aris Agung Wibowo
aris.wibowo@suzuki.co.id
+62-21-880-1235
ext. 586
7. Revision of This Document
The supplier is requested to ensure that their own suppliers are well informed of this manual.
With the modification of the IMDS system itself and its management at Suzuki, this document may
be revised. Notification will be made to suppliers for every such revision.
Revision History
Version Date Person in
Charge
Description
1.0 2003.12.18 H. Kato 1st available version in Japanese
1.01 2004. 6. 1 H. Kato Text revised or added concerning materials, substances, company
data entry
Text revised or added concerning Suzuki-furnished components
and materials
Text revised or added concerning registering IMDS company data
Error codes added for “Reason for Denial”
2.0 2005. 9. 1 T. Oohazama Changes added in the entry instructions for IMDS Release 3.0 and
supplementary information added concerning Suzuki’s internal
procedures.
The following manuals are integrated into this manual:
IMDS Data Operation in Second Step, Version 1.0
Before Using the IMDS, Version 1.01
IMDS User’s Guideline, Version 1.01
IMDS Datasheets: “Reason of Denial” Message, Version 1.03
IMDS FAQs, Version 1.01
2.1 2005.11.25 T. Oohazama Text deleted concerning the definition of impurities.
Changes added in Attached Sheet 2 with the Application ID
alteration.
2.2 2006.10.10 T. Oohazama Changes added in the entry instructions for IMDS Release 4.0,
and in the operation procedures. Also, Q&A added.
2.3 2008. 4.14 T. Yamaguchi Matters concerning Maruti Suzuki India Limited and Suzuki
Powertrain India Limited that started the operation of IMDS.
Some modifications and addition have been made so as to comply
with the current operation of IMDS.
IMDS Operation Manual Version 3.0 2013.12
25
Revision History (Continued)
2.4 2009. 10. 1 T. Yamaguchi Text revised or deleted the telephone number and E-mail address
of the IMDS Service Center.
The table "Application IDs for IMDS" deleted.
URL of the table "Application ID for IMDS" in Public IMDS Pages
added.
Changed the responsible persons of Maruti Suzuki India Limited.
2.5 2010. 7.28 T. Yamaguchi EDS merged into HP, the part of a company name revised.
Text revised the E-mail address of the IMDS Service Center.
Changed the responsible persons of Magyar Suzuki Corporation
and Suzuki Powertrain India Limited.
Some modifications and addition have been made so as to comply
with the current operation of IMDS.
2.6 2010.12. 1 T. Yamaguchi Revised and added text in “1.2 Scope of Survey”.
Added the validated number & title in “Table 1. IMDS
Recommendations Title”.
Deleted the invalidated numbers & titles in “Table 1. IMDS
Recommendations Title”.
The term that showed weight was changed based on Suzuki's
"Provisions for Product Weight Control" (apply from January 1st,
2011).
Changed the reference page of the table Application ID in “Table
6”.
Changed the responsible persons of MSC.
2.7 2011. 8. 1 T. Yamaguchi Deleted an invalidated number & title of recommendation 022 from
“Table 1. IMDS Recommendations Title”.
Added text in “2.3.2 Entering Data on Substances”.
Text revised the telephone number of the IMDS Service Center.
Changed the Department & the telephone number of Suzuki Motor
Corporation’s IMDS General Window & Contact for making inquiry
about chemical substances.
2.8 2012. 6.11 T. Yamaguchi Matters concerning Suzuki Motor (Thailand) Co.,Limited that
started the operation of IMDS.
Deleted an invalidated number & title of recommendation 003,
010, 013 from “Table 1. IMDS Recommendations Title”.
Added text in “Entering Data on Substances”, “3.2 Subject
Components” and “Table 12. Requests Made via E-mail”.
Changed the responsible persons of SMC.
Corrected the telephone number of MSC’s IMDS General Window.
Changed the responsible persons of MSIL.
2.9 2013.2.15 T. Yamaguchi Matters concerning PT. Suzuki Indomobil Motor that started the
operation of IMDS.
Changed the responsible persons of SMT.
3.0 2013.12.18 T. Yamaguchi Revised and added text in “1.3 Survey Schedule”.
With Absorption-type Merger with MSIL, deleted the contents
about SPIL.
With the name change of "IMDS Public Pages", changed to the
new name "IMDS Information Pages".
With the operation screen change in IMDS release 8.0, changed
the process of searching for the place of each information.
With the name change of "Client Manager", changed to the new
name "Company Administrator".
Revised the telephone number of the IMDS Service Center.
Changed the responsible persons of MSIL and SMT.
IMDS Operation Manual Version 3.0 2013.12
26
Attached Sheet 1 IMDS Material Classification (Items colored in gray cannot be selected.)
Material Classification Description
0 Undefined
1 Steel and iron materials
1.1 Steels / cast steel / sintered steel
1.1.1 unalloyed, low alloyed
1.1.2 highly alloyed
1.2 Cast iron
1.2.1 Cast iron with lamellar graphite / tempered cast iron
1.2.2 Cast iron with nodular graphite / vermicular cast iron
1.2.3 Highly alloyed cast iron
2 Light alloys, cast and wrought alloys
2.1 Aluminium and aluminium alloys
2.1.1 Cast aluminium alloys
2.1.2 Wrought aluminium alloys
2.2 Magnesium and magnesium alloys
2.2.1 Cast magnesium alloys
2.2.2 Wrought magnesium alloys
2.3 Titanium and titanium alloys
3 Heavy metals, cast and wrought alloys
3.1 Copper (e.g. copper amounts in cable harnesses)
3.2 Copper alloys
3.3 Zinc alloys
3.4 Nickel alloys
3.5 Lead
4 Special metals
4.1 Platinum / rhodium
4.2 Other special metals
5 Polymer materials
5.1 Thermoplastics
5.1.a filled Thermoplastics
5.1.b unfilled Thermoplastics
5.2 Thermoplastic elastomers
5.3 Elastomers / elastomeric compounds
5.4 Duromers
5.4.1 Polyurethane
5.4.2 Unsaturated polyester
5.4.3 Others duromers
5.5 Polymeric compounds (e.g. inseparable laminated trim parts)
5.5.1 Plastics (in polymeric compounds)
5.5.2 Textiles (in polymeric compounds)
6 Process polymers
6.1 Lacquers
6.2 Adhesives, sealants
6.3 Underseal
7 Other materials and material compounds (scope of mixture)
7.1
Modified organic natural materials
(e.g. leather, wood, cardboard, cotton fleece)
7.2 Ceramics / glass
7.3 Other compounds (e.g. friction linings)
8 Electronics / electrics
8.1 Electronics (e.g. pc boards, displays)
8.2 Electrics
9 Fuels and auxiliary means
9.1 Fuels
9.2 Lubricants
9.3 Brake fluid
9.4 Coolant / other glycols
9.5 Refrigerant
9.6 Washing water, battery acids
9.7 Preservative
9.8 Other fuels and auxiliary means

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