National Archives And Records Administration - GSA

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Keywords

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Transcript

08
GSA PBS
PROSPECTUS-LEASE
NA TIONAL ARCHIVES AND RECORDS ADMINISTRATION
PHILADELPHIA, PA
Prospectus Number: PPA-OI-PHlO
Congressional District:
Project Summary
The General Services Administration (GSA) proposes a superseding lease and space
alterations to the National Archives and Records Administration (NARA) facility
currently located at 14700 Townsend Road, Philadelphia, P A. This facility, which was
occupied in 1994 under a 20 year, firm term, non-cancelable lease, provides 1.58 million
cubic feet of records storage in 345,000 rentable square feet (rst).
The proposed alteration project, to be amortized in the rent paid to the lessor, will allow
the conversion of approximately 40,000 usf of soon-to-be vacant record storage bays into
bays capable of housing archives and permanent records. In order to comply with
NARA's 2010 archive standards as detailed in 36 CFR 1228 Subpart K, the archive and
permanent records space requires more stringent paper storage conditions and requires
improvements to the HVAC, filtration, humidification, and fire protection systems, and
light diffusion improvements.
Approximately 40,000 usable square feet (ust) of IRS taxpayer records, currently housed
at this location will be destroyed in 2009 resulting in extra storage capacity. Upon
completion of the conversion, archives currently housed in two existing federal facilities,
the Robert NC Nix US Post Office and Courthouse in Philadelphia, PA and the Federal
Building on Varick Street in New York, NY will be transferred into this space.
Justification
The existing federal facilities cannot be upgraded economically to meet NARA's archival
facility standards. The archive vaults at the Nix Post Office and Courthouse are below
grade and are incapable of meeting the proposed 2010 archival standards, and it would be
cost prohibitive to upgrade the Varick Street Federal Building to meet these standards. In
both locations NARA will keep its offices and public contact functions. The vacated
archive vaults will be marketed to Philadelphia federal tenants with basic record storage
needs.
The 30-year, present value cost of a superseding lease with alterations in the NARA
records center is $28,965,000 less than the cost of new construction and $12,742,000 less
than the cost ofa leasing new space that would meet NARA's requirements.
08
GSA PBS
PROSPECTUS-LEASE
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
PHILADELPHIA, P A
Prospectus Number: PPA-OI-PHlO
Congressional District:
Alternatives
CONSTRUCTION - This alternative proposes the construction of a new 345,000 rsf
NARA facility. The 30-year, present value cost of this alternative is $123,035,000.
NEW LEASE - This alternative proposes leasing a new 345,000 rsf NARA facility. The
30-year, present value cost of this alternative is $106,812,000.
SUPERSEDING LEASE WITH SPACE ALTERATIONS - This alternative proposes
alterations and a 20-year superseding lease of the existing 345,000 rsf building. The 30­
year, present value cost of this alternative is $94,070,000.
Recommendation
SPACE ALTERATIONS AND SUPERSEDING LEASE are recommended.
Major Work Items
Mechanical ......................................................................................................... $2,069,000
Electrical ................................................................................................................. 993,000
Interior Architectural ........................................................................................... 1,071,000
Demolition .............................................................................................................. 167,000
Estimated Construction Cost (ECC) $4,300,000
Management and Inspection Costs (M&I) $200,000
Total Alteration Authority Requested in this Prospectus I: .................................. $4,500,000
I Design funding in the amount of $90,000 is being provided by NARA; ECC and M&I totaling $4,500,000
will be amortized in the rent paid to the lessor.
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08
GSA PBS
PROSPECTUS-LEASE
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
PHILADELPHIA, PA
Prospectus Number: PPA-01-PH10
Congressional District:
Description
Occupants: National Archives And Records
Administration
Delineated Area: 14700 Townsend Road
Philadelphia, P A 19154
Lease Type: Lease/Alterations in Leased Space
Justification: Consolidation and Relocation of
Government-Owned Space
Number of Parking Spaces: o
Expansion Space: None
Scoring: Operating Lease
Proposed Maximum Leasing Authority: 20 years
Maximum Rentable Square Feet: 345,000
')
Current Total Annual Cost-: $3,039,700
Proposed Total Annual Cost3: $3,795,000
Maximum Proposed Rental Rate4 : $11.00 per RSF
Authorizations
• Approval of this prospectus by the House Committee on Transportation and
Infrastructure and the Senate Committee on Environment and Public Works will
constitute authority to alter approximately 40,000 rsf and enter into a superseding
lease at the existing NARA facility.
• Approval of this prospectus will constitute authority to provide an interim lease, if
necessary, prior to the execution of the new lease.
2Current Total Annual Cost includes $338,341 of operating costs only for the Government Owned
Locations.
3Any new lease may contain an annual escalation clause to provide for increases or decreases in real estate
taxes and operating costs.
4This estimate is for fiscal year 2010 and may be escalated by 1.8 percent annually to the effective date of
the lease to account for inflation.
3
08
GSA PBS
PROSPECTUS-LEASE
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
PHILADELPHIA, PA
Prospectus Number: PPA-OI-PHIO
Congressional District:
Certification of Need
The proposed project is the best solution to meet a validated Government need.
Submitted at Washington, DC, on __J_u_n_e_l_l_,_2_0_0_9___________
Recommended: ~ ~~ --~~~A~·~C~--·--·+=~~P-b-l·--B-·-ld-·---S--·----------­ctmg ommlSSlOner, u IC U1 mgs ervIce
Approved: __Q_a..v.Q_O~_--+--_______
Acting Admi istrator, General Services Administration
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